Over 1,000 keys? Director sign-off. Under? Straight through.
Build multi-step approvals where each step has its own approver group and a minimum number of signatures. Add conditional steps, limits and mandatory details, and restrict who can use each workflow.
Approvals stuck in inboxes cost you sales
When approval rules live in people's heads, risky requests get the same treatment as routine ones.
Waiting on a reply
Requests sit in someone's inbox while partners chase and deadlines slip past.
Every request treated the same
A 20-key top-up and a 20,000-key order go through the same manual check.
Who signed this off?
Approvals given in chat or email leave no reliable record when someone asks later.
Your approval policy, step by step
Request arrives
Raised in Alaska against the workflow.
Steps apply
Conditional steps switch on when they're needed.
Signatures collected
Each step waits for its minimum signatures.
Keys delivered
Approved keys are delivered, with every step recorded.
Approvals your finance team will love
Configurable workflows give you control without turning every request into a meeting.
Multi-step, multi-signature
Each step has its own approver group and a minimum number of signatures.
Conditional steps
Only require director sign-off when a request is over a set number of keys, for example.
Limits built in
Set limits per request and on total value, with company-level transaction limits as well.
LimitsMandatory details
Require a justification, terms agreement and PO details where you need them.
Who can use each workflow
Restrict each workflow by company, group or individual. Colour-code and clone workflows for new launches.
Adjust during review
Approvers can adjust quantity or value during review, and upload keys at the point of approval.
A great key management solution.
“Alaska lets us securely manage, distribute and audit keys internally and externally across all platforms. Working with the K3YS team has allowed us to work smarter, streamline internal processes and facilitate demand for our product.”
Approval workflows, answered
Something else on your mind? Ask us in a demo or email alaska@k3ys.co.
Can approvers sign off without logging in?
Yes. Approvers reply APPROVE or DECLINE to the notification email. Every reply is securely verified, so only genuine approvals count.
Can a step only apply to large requests?
Yes. Conditional steps let you, for example, only require director sign-off when a request is over a set number of keys.
Can approvers change a request?
Yes. Approvers can adjust the quantity or value during review, and upload keys at the point of approval.
See approval workflows in action
Book a walkthrough and we'll show you how approval workflows would work with the way your team already manages keys.